Outsourced accounting — U.S. & Canada
Back office support &
foreign clients support.
NumeriCore runs the back office for U.S. and Canadian businesses and accounting firms — bookkeeping, reconciliations, reporting, and tax compliance handled by one dedicated offshore team, so you get full-time capacity without a full-time hire.
Sound familiar?
Having backlog in bookkeeping?
NumeriCore clears the backlog, then keeps it that way — with one team covering the full scope below.
- Bookkeeping catch-up & cleanup
- Bank & credit card reconciliation
- U.S. sales & use tax filing
- Canadian GST/HST filing
- Monthly financial reporting
- Software migration — QBO, Xero, BC, Odoo
What we do
Back-office and accounting support, scoped to what growing businesses actually need.
Every engagement starts with a dedicated team, not a rotating pool. Below is the full scope — pick what you need now, add more as you grow.
Core bookkeeping & accounting
The everyday foundation — your ledger kept current, reconciled, and audit-ready, in whatever platform you already run.
Day-to-day bookkeeping
Clean books kept current, every day — not just at month-end.
- Transaction coding & categorization
- General ledger maintenance
- QBO, Xero, Dynamics 365 BC, Odoo
Month-end & year-end close
A structured close delivered on a fixed monthly timeline.
- Close checklists & journal entries
- Accruals & adjusting entries
- Prior-period comparison review
Bank & credit card reconciliation
Every account tied out against source statements.
- Multi-account, multi-currency reconciliation
- Discrepancy flagging & resolution
- Monthly sign-off with support notes
Accounts payable
Vendor bills and payments, handled end to end.
- Vendor setup & invoice processing
- Approval routing
- Payment scheduling
Accounts receivable
Faster collections, without straining client relationships.
- Invoicing & payment tracking
- Collections follow-up
- Aging reports
Intercompany & multi-entity accounting
Consolidated books across related entities.
- Intercompany eliminations
- Consistent chart of accounts
- Consolidated reporting
Back-office & data support
The repetitive, time-consuming admin work that piles up between close cycles — handled off your desk, not off your radar.
Data entry & document processing
Invoices, receipts, and statements turned into clean records.
- Invoice & receipt capture
- Expense report processing
- Document filing & retrieval
Vendor & customer master data
Accurate records that keep downstream processes clean.
- Vendor & customer onboarding
- W-9/W-8 & banking detail upkeep
- Duplicate & error cleanup
Administrative & process support
The recurring back-office work that quietly eats an afternoon.
- Recurring report scheduling
- Inbox & document triage
- SOP-based task handling
Tax compliance — business & indirect tax
Business-side tax obligations tracked and filed on schedule, across states and provinces, so nothing slips past a deadline.
U.S. sales & use tax compliance
Multi-state filings, kept current as you grow.
- Nexus tracking & taxability review
- Registration support, 9 states and growing
- On-time returns & remittance
Canadian GST/HST compliance
Registration through filing, for Canadian entities.
- GST/HST registration guidance
- Return preparation & filing
- Input tax credit reconciliation
1099 & T4A vendor filing
Year-end vendor filings, without the year-end scramble.
- W-9/W-8 collection
- 1099-NEC/MISC & T4A e-filing via Track1099
- Year-round vendor record hygiene
Foreign client & cross-border support
Built specifically for clients who aren't down the street — overlap-hour service, secure handoffs, and reporting that works across borders.
Client onboarding across time zones
A structured intake built for clients who aren't local.
- Overlap-hour scheduling for calls
- Secure document & access handoff
- Single point of contact from day one
Accounting-firm & CPA partner support
Overflow capacity for firms serving their own U.S./Canada clients.
- White-label delivery under your firm's name
- Staff-augmentation or full-file handling
- Review-ready workpapers
Multi-currency & cross-border reporting
Books that make sense on both sides of the border.
- USD/CAD reporting and translation
- Cross-border entity coordination
- Consistent reporting calendars
Reporting & advisory
The view above the transactions — reports, dashboards, and platform support that turn your books into decisions.
Financial reporting & analysis
Reports built for boards, lenders, and management review.
- Monthly P&L, balance sheet, cash flow
- KPI dashboards in Fathom
- Variance & trend commentary
Payroll processing support
Payroll data kept tied to the general ledger.
- Payroll data preparation
- Earnings & deduction tracking
- GL reconciliation
Software migration & cleanup
A clean start when you switch or add a platform.
- Chart-of-accounts design
- Historical data migration
- Backlog & error cleanup
How it works
From first call to a fully running set of books.
A straightforward onboarding sequence, built so nothing falls through the gap between "we hired an outsourced team" and "the books are actually current."
Discovery call
We learn your entities, software stack, transaction volume, and where your books currently stand — then scope the engagement and pricing.
Scoping & secure access
We agree the exact service list, set up secure access to your accounting platform and bank feeds, and confirm reporting deadlines.
Cleanup & migration
If your books need catching up, we clear the backlog first — reconciling historical periods before moving to steady-state.
Dedicated team onboarding
Your assigned accountant and reviewer are introduced, with a shared calendar for close dates, filings, and check-ins.
Ongoing delivery
Monthly close, reconciliations, filings, and reporting land on schedule, with a direct line to your team for anything in between.
The team
A small, senior team — not a call center.
NumeriCore is built around three roles that stay close to your account: the person who set the firm's standards, the person who runs your relationship day to day, and the person who keeps your data secure.
Built NumeriCore after several years inside U.S./Canada-focused accounting KPOs, handling multi-state sales tax, reconciliations, and client delivery. Currently pursuing the Enrolled Agent (EA) credential.
Oversees client operations, staffing, and delivery quality across engagements — the point of escalation for scope, timelines, and reviews.
Manages secure access, software integrations, and data handling across every client's accounting stack — keeping systems connected and access tightly controlled.
Why outsource with us
What changes when NumeriCore runs your books.
One dedicated team
Your account is staffed by named people who know your business — not rotated through a shared pool.
Overlapping hours
Working hours structured to give you real-time overlap with U.S. and Canadian business hours, not just email handoffs.
Software fluency
Hands-on experience across QuickBooks Online, Xero, Dynamics 365 Business Central, Odoo, and Fathom — so migration and integration is native, not a learning curve.
Transparent scope
A written service list and fixed monthly pricing agreed before work starts — no surprise line items at invoice time.
Get started
Book a free consultation
A 30-minute call to walk through your entities, current bookkeeping setup, and where NumeriCore can take work off your plate.
- We review your current books and software stack
- You get a written scope and fixed monthly quote
- No commitment required to talk it through
Send an inquiry
Prefer email? Fill this in and it opens directly in your mail app, addressed to our team.
We reply within one business day.